Estimated reading time: 15 minutes
Before we show you how to embed video in PowerPoint, we need to start with the reasons why you should add video to your PowerPoint presentation.
79% of people says he finds most presentations boring. If you insert video content into your PowerPoint presentations, there's no guarantee that your presentation will be any nicer. But you will definitely increase your chances of standing out.
Distractions are a major problem for presenters. Over the years, the average attention span has increasingly decreased, also due to the effect of social media. In addition to best practices for starting and ending a presentation, you can also keep your audience glued when you embed video in PowerPoint.
Your ultimate goal is to get your message across, regardless of the topic of your presentation. According to statistics, audiences retain only 10% of the information they see in text, compared to 95% in videos . If Google CEO Sundar Pichai can forego block texts and bullet points, what's stopping you from following his presentation style?
A PowerPoint presentation is a powerful tool that can impress your audience and sell great ideas. That's why Microsoft has made sure they are in line with recent digital marketing trends.
They exist not one but Three Ways to Insert Video into PowerPoint !
We will cover them all in our tutorial.
When to use it : If you have your own videos to share in your presentation.
The best thing about adding videos in PowerPoint is that there is a dedicated menu. And in case some steps seem familiar to you, don't be surprised.
Our first option is computer imports. Let's see how to add a video from PC or Mac.
1) select Insert from the menu ribbon (at the top of the screen).
2) select Video, then go up This Device, the first option.
3) select a file of your choice and then click Insert.
Stock videos are great options for business presentations. There is a wide selection on YouTube and Vimeo, but beware of copyright issues with your presentations.
Let's see how to insert a stock video into PowerPoint.
1) select Insert from the menu ribbon (this step is the same).
2) select Video, then go up Stock Videos, the second option.
3) choose the video you want to select, then press Insert.
Without a doubt, many people ask how to embed a YouTube video in PowerPoint, as this is the best place to find video resources. But not only can you embed a video from YouTube into PowerPoint, you can also insert one from other platforms like Vimeo, Slideshare, Stream, and Flipgrid. All you need to do is simply copy the video URL address and paste it into the search bar. Let's see how to do it.
1) select Insert from the menu ribbon (this step is the same).
2) select Video, then go up Online Videos, the third option.
3) copy the video URL and paste it into the search bar.
4) When the video preview appears, click Insert.
We must warn you that adding videos to PowerPoint from online sources may affect the Video Format and Playback options. Additionally, embedding via the web will cause a delay in loading time. I've personally found that, on average, a YouTube video embedded in PowerPoint starts playing in at least 5-6 seconds.
I ran an experiment where I added a Graphic Mama video from my computer and it loaded immediately. It also had no formatting and playback issues. In conclusion, it might be best to find a way to download the videos you want and upload them directly from your PC/Mac.
If you have learned how to upload a video to PowerPoint using these three methods mentioned above, that's great. You've already made a lot of progress towards pleasing your audience and achieving your presentation goals. But your task doesn't end there (unfortunately). You need to plan what your video will look and sound like. Positioning the video, cutting out unnecessary parts, etc. are all important things to consider.
Let's see how to edit your PowerPoint videos so that they look good and add that “extra touch of finesse” to your slides.
Without a doubt, you need to check all the boxes when uploading your videos to PowerPoint. And the first thing to do is check the format of your video. Microsoft has added many features so you can further customize the video experience for your audience.
As you can see, you can adjust the video, apply a video style, test its accessibility, arrange it on the slide and select its size. Let's begin.
If you want to change the contrast and exposure, you can use 25 pre color schemesdefinite between +40% and -40% brightness and contrast.
You can do a manual configuration by clicking on the link Video Corrections Options... down:
In case none of the presets suit you, you can manually adjust the brightness and contrast in 1% stops and values beyond +/- 40%.
Sometimes, the video doesn't have your brand colors or you want to make it more playful. The video recolor tool offers you just that: apply a dramatic change to the colors of your video, to match the colors of your Powerpoint templates or simply add some color. You are left with three options: Choose something from the pre optionsdefinite (21), choose a custom recolor variation or check out the video color options also found in the Video Format menu on the right (check the image of the extended Visual Fixes menu ).
Of course, choosing the right video style is important. It will be a deciding factor in measuring how well your audience responds to the video. Choosing one of the models is fine, but if you put effort into choosing the form of the video, of the video edge e of video effects , you will notice a big difference.
Video form
Video Shapes can greatly improve your videos. The standard square format can be modified, and if you add a little imagination, you can get superb interactive elements, such as arrows, comment boxes, etc.
Video edge
Video borders are very useful. They can outline the video, making it stand out, and most importantly, separate the video from the background, especially if they have similar colors.
Video effects
Video effects are your playground. But seriously: These effects can make your video stand out by adding shadows, soft edges, glowing effects, or simply giving it a smooth 3D look that will captivate your audience.
To act on video effects and modify them, choose Video Effects on the menu Video Format, and then open the Format Video to the right
We decided to bring all three into one section, as these are some of the standard options that don't need much explanation. The alternative text is intended for people with visual impairments or if the resource fails to load due to a slow Internet connection. Typically, it takes 1-2 sentences to explain what's in the video. When you click Alt Text, a dialog box with instructions will appear on the right.
the options Available e Dimensions: they are related to where the video is positioned and how much space it will take up from the slide. With Available you can position the video anywhere on the slide, as well as rotate it, pan it back and forth, and align it.
The instruments Dimensions: they allow you to resize the video up and down, crop it and, by default, predefinita, lock the aspect ratio. To manage alignment and size at the same time (since these two settings go well together), there is a dedicated menu that you can access by clicking on the small arrow (control the cursor).
Learning how to embed a video in PowerPoint is important, but equally crucial is how you play the video: what parts you'll show, what effects you'll add, and whether you'll add or skip adding captions. All these things can make a difference.
You have probably seen many YouTube videos where you can find bookmarks when new important parts of videos start. The same applies here. You can add and remove bookmarks, so you can separate different parts of your video.
In the Modification of the Playback menu, you can choose whether to trim the video or add fade-in/fade-in effects and their duration. Below, you can see how to trim a video in PowerPoint: you can select the beginning and end of it, so your audience sees only the most important details.
in Video options you will find several tools that you can work with.
Power Point has introduced an important tool to help you create great presentations: the Designer. Working with PowerPoint it may be difficult, but little by little you will realize the numerous possibilities that its functions can provide you.
However, there is a quick way to get good-looking presentations: PowerPoint Designer.
In the early 90s, a Michael Jackson music clip ended with a selection of people's faces nodding along to the music.
The Black or White footage was the first major example of morphing, where each face slowly changed to become the next face.
This effect is morphing, and we can also reproduce it in Power Point. Let's see how to do it below.
Ercole Palmeri
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